Treasurer

2017-18: Pollyanna Jenkins
2016-17: Pierre-Alain van Griethuysen
2015-16: Chris Oates, then Pierre-Alain van Griethuysen
2014-15: Tom Ryalls
2013-14: Dan Meeson
2012-13: Unknown
2011-12: Pippa Loughran
2010-11: Toby Foster
2009-10: James Gaughan
2008-09: James Gaughan
2007-08: Thomas Newby
2006-07: Matt Ferguson
2005-06: Andy Lawson
2004-05: Unknown
2003-04: Steven Purvis
2002-03: Jenny Share
2001-02: Unknown
2000-01: Douglas Johnson
1999-2000: Lorraine Reese
1998-99: Unknown
1997-98: Ruth Elleson (assistant Abi Robertson)
1996-97: Jo Dubé
1995-96: Unknown
1994-95: Fiona Heathcote
1993-94: Matt Tattersall
1992-93: Simon Mann
1991-92: Simon Mann
1990-91: Jeremy Lowe
1989-90: Lynda Johnson
1988-89: Alison Hulford
1987-88: David Pond
1986-87: Mike Bradbury
1985-86: Zoe Hughes
1984-85: Mark Stopard
1983-84: Ian Carruthers
1982-83: Unknown
1981-82: Unknown
1980-81: Bernadette Forbes
1979-80: Helen Appleby
1978-79: Unknown
1977-78: Unknown
1976-77: Unknown
1975-76: Richard Street
1974-75: Unknown
1973-74: Unknown
1972-73: Kevin Smith

''A treasurer's lot is not a happy one''

The main purpose of the treasurer is to ensure that a level of sanity remains in the society and to stop the techies from building a pirate ship (this appears to be possible whatever the show is).

Forms

The Students union finance office is where all of the societies' banking takes place (ground floor of the SU building behind the stairs, past the Athletics Union office). The most important thing to learn is about the forms. There are two types of form, the orange form and the purple form. The former is for paying bills out of the society's own account whilst the purple form is for paying out from the SU grant account. Forms require the signature of the treasurer and another member of the executive (chair or secretary). If money is being paid to a student you also require their signature. Any money paid to a student is available to collect from the SU finance office.

The SU grant

Every year the society receives a grant from the students union. The size of which is decided during the grant meeting.

This meeting involves the treasurer, and another member of the committee, defending their grant application against the SU finance committee. This is possibly the scariest thing a treasurer will ever have to do however there is a trick to being successful… KNOW YOUR FIGURES. If you have an answer for any type of reduction you will be very successful.

Also remember that any money received from the SU should be spent as unused grant money is taken back by the SU and will be used against the society in future grant meetings. The money can also only be spent on what it was requested for in the grant application so make sure these requests will actually absorb all of the funds.

Floats

The organisation of floats for events is another of the treasurer's responsibilities. The SU finance office has a supply of change and, as long as you get the relevant paperwork sorted out in advance, are very happy to sort them out. The information needed when going to request a float is:

  • How much are you charging for the event?
  • How many people are you expecting to attend?
  • Also remember to bring the cash box!… this has been more than one treasurer's fatal error.

Invoices

When using external companies we require an invoice in order to get the SU to pay any money out. Write the address of the company on the relevant form and the SU will post the money out to them.

If you unexpectedly recieve an invoice you don't remember incurring (for example another invoice for equipment hire after you have already recieved and paid the one from the show, or for posters you don't remember printing) it might be worth contacting Jorvik Gilbert & Sullivan Company (ku.gro.csgkivroj|ofni#ku.gro.csgkivroj|ofni) as some companies haven't realised there are two G&S groups in York yet and the occassional piece of correspondance goes astray.

So why would anyone want to be treasurer??

If all of the above sounds a little dry you've missed the subtle benefit of being treasurer… you are involved in absolutely every element of the society. Directors can't spend money you don't give them, shows wouldn't happen if you don't keep a close eye on the finances. Being treasurer is a fantastic way to gain knowledge of all elements of putting on a show and to get an insight into how the Students union works… plus you get to pay the bill at the Willow and who could wish for more than that!

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